Safety & Training Assistant/Executive Operations Jobs

Hong Lam Marine Pte Ltd

Job Brief

We have a vacancy of Safety & Training Assistant/Executive Operations in our company, Hong Lam Marine Pte Ltd. This vacancy is based in Singapore Singapore. Please go through the job detail mentioned below.

Position Title: Safety & Training Assistant/Executive Operations
Company: Hong Lam Marine Pte Ltd
Work Type: Full Time
City of work: Singapore Singapore
URL Expiry: 2022-09-23
Posted on:

Job Detail

Job Responsibilities

  • Maintain the Company’s IMS, ISPS, MLC and ISO manuals, and records by:
  • Updating and filing manuals, procedures and documents as per schedule.
  • Keeping an external and internal audit schedule.
  • Making quarterly updates on SOPEP/SMPEP emergency contact list for the ship and office.
  • Updating and disseminating the MPA/MMD notices and circular from MPA Singapore and Malaysia MMD websites weekly or monthly to the ship.
  • Updating/uploading/populating the ship shore drills, management reviews, circulars, notices, manuals, memos, and certificate file onto the Fleet Management System.
  • Keeping a Management Inspection record and schedule.
  • Keeping a HSSEQ record and reporting near misses, incidents, accidents, exposure hours, loss time accidents etc.
  • Keeping a record of ship PSC and FSC inspections, status and summary of observations.
  • Prepare documentation (manuals, audits and certification) for the new ship delivery or management of ships.
  • Distribute or circulate the following documents to the ship and/or office:
  • General memos
  • HSSEQ, Navigation, Technical, Charterer memos or notes
  • SOPEP/SMPEP emergency contact list for ship and office as per quarterly update or as required
  • MPA Notices and circular updates from MPA/MMD website
  • Update the MPA/MMD Continuous Synopsis Record CSR application, certification and revisions of the ship with MPA Singapore, MMD Malaysia.
  • Update and upkeep the office staff reference library of Harbor and Ocean Going: Paper Charts and IMO Publications or Journals.
  • Record and file office staff protective equipment PPE distribution, and Office portable fire extinguisher annual calibration.
  • Maintain records of acknowledgement from the ship, in-house training records, and certifications.
  • Take minutes for operation meetings, deck operation meeting, various committee meetings and other meetings (as a backup).
  • Carry out other ad hoc duties assigned by the Management.

Job Requirements

  • Preferably to have COC or Diploma in any Marine related disciplines
  • Meticulous, ability to multitask and a good team player.
  • Able to work in a fast-paced environment.
  • Good Interpersonal and communication skills.
  • Computer literate.
  • Singaporeans only

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