Hr & Admin Assistant Jobs

  • Full Time
  • Singapore
  • Posted 2 months ago
  • Applications have closed

STORHUB MANAGEMENT PTE. LTD.

Job Brief

We have a vacancy of Hr & Admin Assistant in our company, STORHUB MANAGEMENT PTE. LTD.. This vacancy is based in Singapore. Please go through the job detail mentioned below.

Position Title: Hr & Admin Assistant
Company: STORHUB MANAGEMENT PTE. LTD.
Work Type: Full Time
City of work: Singapore
Salary: $2,500 a month
URL Expiry: 2022-10-02
Posted on: https://sg.jobsoffices.com

Job Detail

Position Objective:

To assist the HR & Admin Manager in the day-to-day aspect of HR and Admin duties.

Responsibilities:

  • Provide HR & general administrative support for 14 facilities, head office and overseas companies office matters.
  • Assist in setting and maintaining HR budget and database.
  • Maintain and ensure accuracy of information in the HRMS system and physical documents (i.e. payroll, employee records, leave, claim entries etc).
  • Administrate employee benefits programmes (i.e. leave, medical, insurance, benefits etc).
  • Generation of employment-related documents (i.e. Letter of Appointment, Annual Increment Letters, Certificate of Employment etc).
  • Update and maintain monthly Organisation Charts & Contact Listing.
  • Manage the execution of the Daily Email and Internal Communications policies.
  • Assist in developing training function for StorHub which includes coordination, registration & maintenance of training courses, training budgets, training reports etc.
  • Coordinate with all relevant parties on all HR & Admin matters (i.e. training providers, government bodies, recruitment agencies, payroll vendors, office equipment vendors etc).
  • Coordinate and support recruitment processes for all positions which include job posting, liaising with external job agencies/unions, shortlisting of candidates, scheduling & conducting of interviews and onboarding/offboarding functions etc.
  • Responsible for work passes applications, renewal and cancellation and monitoring of employment quotas.
  • Managing employees’ insurance policies (i.e. WICA, medical & dental, H&S, travel etc) which include the addition of new joiners, deletion of leavers, claims submission etc.
  • Generation of monthly payroll instructions file, monthly claims verifications, liaising with payroll vendors for all HR related matters etc.
  • Support C-Suite staff with administrative duties as assigned (i.e. claims submission, booking of flights etc).
  • Maintaining & tracking all office equipment agreements (i.e. photocopier, water dispenser, franking machines etc).
  • Responsible for the monthly/ad-hoc purchase & ordering of office stocks for the pantry, stationeries, uniforms, business cards/letterheads/envelopes/photocopier paper etc and verification of all HR & Admin related invoices.
  • Coordination of weekly & adhoc courier services which include receiving and dissemination of courier items to respective departments. Daily collection of documents/letters from the Reception Office.
  • Maintaining and upkeeping the filing / e-filing of all HR & Admin documents (including Employee P-File, MOM-related letters, MCs, Issuance Forms, Acknowledgement Forms, etc).
  • Support the HR & Admin Manager on any other ad-hoc assigned duties.

Key Requirements:

  • Minimum 1 year of experience in the HR & Admin field.
  • Minimum Diploma in Business Studies/Office Administration/HR or equivalent.
  • Meticulous and attention to detail.
  • Possess a good working attitude and able to work both independently and in a small team.
  • Able to meet tight schedules, deadlines and work under pressure.
  • Comfortable in handling a high volume of routine and administrative work.
  • Strong interpersonal, customer-facing, written and oral communication skills.
  • Patient, tactful, diplomatic, approachable and able to stay calm in difficult situations.
  • Familiarity with business software such as Microsoft Office, Excel, IT savvy.
  • Good working knowledge of the Singapore Employment Act & guiding legislations.
  • A high level of confidentiality & discretion.
  • Prioritization, problem-solving, organization/ planning, research & analysis skills.

The Company assign duties in addition to those listed/described above and/or vary the scope of work according to business requirements.

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