Executive Administrative Assistant Jobs


Job Brief

We have a vacancy of Executive Administrative Assistant in our company, ALLEGIS GROUP SINGAPORE PRIVATE LIMITED. This vacancy is based in Singapore Singapore. Please go through the job detail mentioned below.

Position Title: Executive Administrative Assistant
Work Type: Full Time
City of work: Singapore Singapore
URL Expiry: 2022-11-27
Posted on: https://sg.jobsoffices.com

Job Detail

Introduction to the role

Excel in administrative activities for the assigned senior executives including:

  • Extensive calendar management (3 calendars) and appointment scheduling; completing expense reports; handling communication with key stakeholders; arranging complex and detailed travel plans, itineraries, and agendas; compiling relevant documents for meetings and travel, etc.
  • Organize ROB regular team activities and take care of the logistics arrangement of the online/offline events
  • Support to create PowerPoint/related document and agenda for regular team meeting
  • Central coordinator and liaison point for requirements in relation to the office and Executives’ needs for HR team
  • Manage the alias for HR community and the administrative information (like work anniversary, birthday) of the team
  • PO management

Typical Day In The Role

  • Role supports 3 calendars and expenses management for 2
  • No reporting is required; however, you will be expecting to put presentation decks with the use of PowerPoint
  • Support logistics and meeting arrangements for the team

Candidate Requirements

  • Minimum 3 years of experience in administrative support to senior executives of an organization, including comprehensive calendar and travel management
  • Diploma preferred
  • Highly confidential with the ability to handle sensitive matters with discretion
  • Strong administrative and scheduling skills
  • Excellent verbal and written communication skills
  • Good organization and time management skills with high attention to detail and accuracy
  • Good team player, adaptable and flexible to changing requirements
  • Takes initiative, self-direction and enthusiastic in adapting to a variety of tasks
  • Fluent in Microsoft Office, good PowerPoint skill is a plus
  • Experience with Apps for Work (mail, calendar, docs, sheets, etc.)
  • Basic office equipment maintenance

Minimum Qualifications

  • Extensive experience in managing at least 2 or more calendars of senior management or C-suite executives
  • Proven track record of strategic and assertive calendar management, ability to understand the business and prioritize specific meetings over others
  • Self-starter, outgoing and brings energy and synergy to the team. Microsoft PowerPoint is a must-have skill set

We regret to inform that only shortlisted candidates will be notified / contacted.

Job reference : Chloe Zheng, 534610

EA Registration No: R22104900, Zheng QiMei

Allegis Group Singapore Pte Ltd, Company Reg No. 200909448N, EA License No. 10C4544
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